Comments on: The Human guide to Workspaces http://www.jasonplant.co.uk/2010/03/the-human-guide-to-workspaces/ A law blog written by someone from IT or an IT blog written by someone who works for a law firm Wed, 18 Jan 2012 13:34:04 +0000 hourly 1 http://wordpress.org/?v=3.1.2 By: Jason http://www.jasonplant.co.uk/2010/03/the-human-guide-to-workspaces/comment-page-1/#comment-9085 Jason Wed, 14 Jul 2010 22:38:55 +0000 http://www.jasonplant.co.uk/?p=454#comment-9085 We started much the same way as I think a lot of firms do. Keep the number of top level folders small and generic and allow creation of sub folders. Eventually practice groups though understand the product more and want more specific workspace designs. We have slowly started to introduce this. Using tools, like DocAuto's workspace manager, you can get really clever and create different structures for different groups using the PMS as a source. We started much the same way as I think a lot of firms do. Keep the number of top level folders small and generic and allow creation of sub folders.

Eventually practice groups though understand the product more and want more specific workspace designs. We have slowly started to introduce this. Using tools, like DocAuto’s workspace manager, you can get really clever and create different structures for different groups using the PMS as a source.

]]> By: Richard Rogan http://www.jasonplant.co.uk/2010/03/the-human-guide-to-workspaces/comment-page-1/#comment-9082 Richard Rogan Wed, 14 Jul 2010 21:15:06 +0000 http://www.jasonplant.co.uk/?p=454#comment-9082 Very nice explanation. Our Firm has used iManage for several years. Our IS dept chose to "lock down" our ability to create custom or topical folders within a Workspace to only one folder. It is possible to create unlimited subfolders, but that is such a pain, no one does it. They also hard created folders that are useless or dangerous, such as "Miscellaneous" (a good place to stick something where no one can find it) and "Other" (even better than Misc) and confused folders with document types. In your experience, how do relatively sophisticated business law firms set up folders? What level of freedom are lawyers given to customize their folders? Very nice explanation. Our Firm has used iManage for several years. Our IS dept chose to “lock down” our ability to create custom or topical folders within a Workspace to only one folder. It is possible to create unlimited subfolders, but that is such a pain, no one does it. They also hard created folders that are useless or dangerous, such as “Miscellaneous” (a good place to stick something where no one can find it) and “Other” (even better than Misc) and confused folders with document types. In your experience, how do relatively sophisticated business law firms set up folders? What level of freedom are lawyers given to customize their folders?

]]> By: Lori Hall http://www.jasonplant.co.uk/2010/03/the-human-guide-to-workspaces/comment-page-1/#comment-6222 Lori Hall Tue, 23 Mar 2010 19:00:32 +0000 http://www.jasonplant.co.uk/?p=454#comment-6222 Great analogy, Jason! It reminds me of an old Syntrex document management system I used in the late 80's. It used the cabinet/drawer/folder terminology for organizing documents in the system. Of course, now I've dated myself for those who are thinking "I was still in grammar school in the late 80's"! Great analogy, Jason! It reminds me of an old Syntrex document management system I used in the late 80′s. It used the cabinet/drawer/folder terminology for organizing documents in the system. Of course, now I’ve dated myself for those who are thinking “I was still in grammar school in the late 80′s”!

]]> By: Michael http://www.jasonplant.co.uk/2010/03/the-human-guide-to-workspaces/comment-page-1/#comment-6168 Michael Sat, 20 Mar 2010 17:27:14 +0000 http://www.jasonplant.co.uk/?p=454#comment-6168 Ditto, that's a great explanation! :-) Ditto, that’s a great explanation! :-)

]]> By: Stuart McHugh http://www.jasonplant.co.uk/2010/03/the-human-guide-to-workspaces/comment-page-1/#comment-5890 Stuart McHugh Thu, 04 Mar 2010 11:09:04 +0000 http://www.jasonplant.co.uk/?p=454#comment-5890 That's a really good explanation! Like it! Cheers! That’s a really good explanation! Like it! Cheers!

]]>